Know where your restaurant is making or losing money — and what to do next
Practical KPI tools for independent, single-location restaurants, cafés and bars — from free KPI guides and a free Excel template to a weekly performance and decision system.
What GenerateKPI helps you do
Track what matters
A short list of restaurant KPIs — food, beverage, labor and prime cost, average check, margins, break-even, waste, repeat guests — each with the formula, a worked example, what moves it and what to do.
Set targets for your own restaurant
Published benchmarks vary with concept, rent and service model. Every guide and both tools use targets you set for your own restaurant; rules of thumb are a sanity check, not a standard.
Decide what to do next
One loop: Input → KPI → Diagnosis → Priority → Action. From a handful of weekly numbers to the one thing to fix this week.
Three ways to use GenerateKPI
1. Learn: read the restaurant KPI guide
The restaurant KPI guide explains the nine KPIs that decide the week, why the published ranges vary, and how the weekly review works. About 15 minutes to read.
2. Start free: track with the free template
The free Restaurant KPI Excel template calculates 17 KPIs from one monthly entry sheet and colour-codes them against your own targets. Enter one month and you will know whether this way of looking at the restaurant is useful to you.
3. Go further: run the weekly system
The Restaurant Performance System adds the weekly cadence, a rule-based diagnosis, a priority in dollars and one recommended action. Launching soon as a one-time purchase.
Start here
Restaurant KPI framework
Which KPIs matter, how to calculate them, why benchmarks vary, and how to build a 15-minute weekly routine.
Free Restaurant KPI Excel Template
Five sheets, 17 auto-calculated KPIs from one monthly entry sheet, a six-month dashboard and targets you set. Free — enter your email and it downloads.
Restaurant Prime Cost
Formula, worked example and what moves it — the one weekly number that tells you whether food and labor are under control.
Restaurant Performance System
Weekly input → KPIs → diagnosis → priority → one action, in about 15 minutes a week. Launching soon — join the launch list.
Questions restaurant owners ask
What if I don’t understand finance?
The guides are written for restaurant owners, not accountants. Every KPI comes with the formula, a worked example and plain-language interpretation.
Do you publish industry benchmarks?
Only as caveated rules of thumb. A prime cost that is healthy in a low-rent counter-service café is a loss in a high-rent full-service restaurant, so the guides and tools work from targets you set for your own business.
Is this for multi-unit groups?
It is built for the owner or manager of one location who does the weekly review personally. Groups can use one workbook per site.
What does it cost?
The guides and the Excel template are free. The Restaurant Performance System is planned as a one-time purchase at about $99; join the launch list to hear first.
Get notified when the Restaurant Performance System is available
Leave your email and we will send one message when the Restaurant Performance System is available, with the launch price. Nothing else.
✓ One email at launch
✓ Planned as a one-time purchase, about $99
✓ The free KPI template is available now
✓ Unsubscribe anytime